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Vacancy Notice 2017- 33, extended

Open to Internal and External Candidates

                 Position Title Project Finance Analyst
                  Duty Station Regional Office Brussels, Belgium

Classification      

Type of Appointment

General Service Staff, Grade G5

Fixed Term, one year with possibility of extension

    Estimated Start Date  As soon as possible
                Closing Date    31 January 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 
 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

 

Context:

Under the general supervision of the Senior Regional Resource Management Officer (SRRMO) and in close coordination with the EU Compliance Officer (Finance, Contracts, Audit) the incumbent will reinforce the resource management department and will be specifically responsible for providing technical assistance in the financial management of the RO Brussels implemented projects and in ensuring application of and compliance with the financial and administrative rules that apply to the projects assigned.

Core Functions / Responsibilities:

  • Ensure that IOM financial regulations, as well as of EU or other donors’ regulations applicable to RO implemented projects assigned, are correctly applied on all financial transactions and that the project’s financial transactions are entered into the IOM accounting system;
  • Verify compliance with procurement process for goods and/or services, including contracting conditions in line applicable rules;
  • Prepare reimbursements of expenses for Travel, and other expenses after due verification;
  • Verify staff remuneration processing in line with the applicable regulations for IOM and donors;
  • Follow up on Accounts Payable processing insuring timely coverage of obligations, in close coordination with the Accounting Section;
  • Prepare and distribute administrative and financial instructions to IOM offices and colleagues that are involved in the disbursement of project funds, ensuring application of IOM’s and donors’ regulations;
  • Ensure proper and systematic filing of all validated financial and administrative documents vis-à-vis an adequate administrative and financial control, and future audit;
  • Closely monitor, on a regular basis, budgets versus actual financial data in relation to the implementation of the projects;
  • Advice the Project Manager and periodically report to the Senior Regional Resource Management Officer on the financial implementation of the projects assigned highlighting points of risks such as (but not limited to) budget shortfalls, high budget burning rates, etc.;
  • Prepare budget revisions and advice the Project Manager on the need to redistribute budget lines, and/or presentation of Budget Revisions to donors;
  • Contribute to the development of annual budgets; develop and implement project budgeting and forecasting systems in coordination with project implementation team and the involved IOM field mission.
  • Provide annual standard financial reporting submissions to donors, including budget revision, account reconciliations, required co funding reporting, as well as other financial information in a timely and accurate manner.
  • Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to project partners as necessary to maintain high standards of compliance.
  • Effectively stay abreast of IOM and donor policies, procedures, rules and regulations; compile and update applicable policies; and train project and project partners’ staff on these policies as required.
  • Provide general support to the team in the absence of the other colleagues in the Finance Department.
  • Perform other related duties as may be required.

Required Qualifications and Experience

Education

Completed Batchelor’s degree from an accredited academic institution, preferably in Accounting or Business Administration, or alternatively, an equivalent combination of relevant training and experience in accounting or finance.

Experience

  • Five years of experience in financial management, accounting and budgeting;
  • Proven experience with EU funding instruments, financial management and reporting is an asset;
  • High level of computer literacy, in particular in Excel and computerized accounting systems;
  • Knowledge of SAP is an asset;
  • Ability to review a variety of data, identify and adjust data discrepancies.

Languages

Fluency in English is required. Working knowledge of French is an advantage.

Required Competencies

Behavioural

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism -  displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Effectively applies knowledge of relevant financial discipline
  • Develops / follows internal control procedures to prevent fraud and mismanagement
  • Advocates incorporation of financial considerations into processes and procedures

Other

  • The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
  • This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, Personal History Form and Cover Letter to to This email address is being protected from spambots. You need JavaScript enabled to view it. by 31 January 2018 midnight at the latest, referring to this advertisement. To download Personal History Form please refer to:

http://eea.iom.int/images/Download/IOM_Personal_History_Form.xls

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

 

Posting period:

From 13.12. 2017 until 7.01.2018, extended until 31.01.2018