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Vacancy Notice 2018-05 ( re-advertisement)

Open to Internal and External Candidates

                 Position Title :  Finance Analyst
                  Duty Station :  Regional Office Brussels, Belgium


Type of Appointment


 General Service Staff, Grade G5

 Fixed Term, one year with possibility of extension

    Estimated Start Date :  As soon as possible
                 Closing Date  :   24 June 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.




Under the general supervision of the Senior Regional Resource Management Officer (SRRMO) and in close coordination with the Regional Resource Management Support Officer, the incumbent will be responsible for providing technical assistance to the Elections Support Unit (ESU) in Brussels in the financial management of Electoral Observation projects mainly funded by the EC.

In close cooperation with all IOM financial services and administrative centres the incumbent will be in charge to fulfil the following duties and responsibilities

Core Functions / Responsibilities:

  • Provide technical assistance to ESU on budget preparation, monitoring and review of financial reports as well as on any contractual, administrative and compliance matters for projects funded by the European Union institutions and other bodies;
  • Provide technical assistance to ensure that the financial and administrative IOM rules and procedures are applied consistently and that proper internal controls and sound management of resources are in place.  Review ESU projects documents for compliance with the Organization’s as well as donors’ financial rules and regulations;
  • Monitor and report regularly on the financial situation of the ESU projects and provide required information in a timely manner, checking budget versus actual financial data in relation to the implementation of the projects’ operational activities;
  • Assist in developing project structures in PRISM and set up projects monitoring and administrative procedures vis-à-vis management and reporting;
  • Ensure that projects’ financial transactions are correctly and timely entered into the IOM accounting system;
  • Check payment requests and ensure relevant and timely payments to providers and partners, taking into consideration final reporting requirements;
  • Ensure that offices follow the proper and systematic filing of all validated vouchers and other accounting documents according to established standards as requirements adapt to donors;
  • Prepare billing for projects as required and follow up on collection of funds;
  • Assist in the preparation of external financial reports for the projects according to donor relevant requirements, in coordination with involved field missions as applicable;
  • Assist in the response to auditors in the review of projects implemented by ESU’s projects;
  • Review payroll projectization for ESU Unit and ensure that salaries are correctly allocated to projects;
  • Perform periodical verification of accounting processes, and feed supervisors back with recommendations to enhance quality of IOM projects budget and financial reporting to the donors;
  • Participate in the organization of training activities for finance staff in Brussels and other offices whenever required;
  • Participate in internal and external meetings as required;
  • Undertake duty travels as and when required;
  • Perform other related duties as may be required.

Required Qualifications and Experience


  • Bachelor degree in Business Administration, Finance, Commerce or a related discipline, from an accredited academic institution. Master degree in related fields and/or professional certification as Chartered Accountant or Certified Public Accountant is an advantage.


  • Minimum 3 years of experience in business administration, accounting, financial reporting and budget tracking;
  • Experience in the financial management and reporting of EU funded projects is a distinct advantage;
  • High level of computer literacy, in particular in Excel and computerized accounting systems. Knowledge of SAP is an distinct advantage;
  • Familiarity with International Accounting Standards (IAS) is an asset;
  • Ability to review a variety of data, identify and adjust data discrepancies.  


Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Required Competencies


  • Takes responsibility and manages constructive criticism;
  • Establishes and maintains effective working relationships with clients and stakeholders;
  • Promotes continuous learning and contributes to colleagues’ learning;
  • Writes and communicates clearly and effectively, adapting wording and style to the intended audience;
  • Actively seeks new ways of improving programmes or services and proactively develops new ways to resolve problems;
  • Plans work, anticipates risks, and sets goals within area of responsibility;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts;
  • Contributes to, and follows team objectives;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
  • Displays awareness of relevant technological solutions;
  • Works with internal and external stakeholders to meet resource needs of IOM.


  • The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
  • This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, Personal History Form and Cover Letter to This email address is being protected from spambots. You need JavaScript enabled to view it. by 24 June 2018 midnight at the latest, referring to this advertisement. To download Personal History Form please refer to:

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 01.06. 2018 until 24.06.2018