Personal History Form

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Call for Curriculum Vitae 2018-011

                 Position Title : Intern
                  Duty Station : Country Office for Belgium and Luxembourg, Brussels
Type of Appointment : Internship
Duration of Assignment : 6 months
   Estimated Start Date : As soon as possible
               Closing Date   : 30 September 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



The IOM Country Office Project Development Unit is developing projects in subject areas such as migration and development, technical cooperation on migration, labour migration, integration, counter-trafficking, vulnerable migrant groups (including victims of trafficking (VoTs) and unaccompanied migrant children (UMC).

The Intern will provide background research, drafting and administrative support to the Programme and Policy Officer, and will work in close cooperation with other colleagues in the IOM Country Office. This will also include support on the Country Office Strategy 2018-2023.

Within the IOM Country Office, the Luxembourgish Unit is implementing several projects namely related to Assisted Voluntary Return and Reintegration: Foster care family for UMC’s and Family assessment for UMC’s.

In this regard, the Intern will also provide technical and administrative support to these different projects.

Core Functions / Responsibilities:

  • Support the Programme and Policy Officer with regards to development of new projects and liaison with the Belgian government and other stakeholders;
  • Support the Programme and Policy Officer and the Project Coordinator in the research and analysis of the Belgian and Luxembourgish government’s institutional framework(s), policies and funding opportunities; prepare all relevant background information, research and filing necessary for meetings with stakeholders;
  • Draft meeting reports and minutes; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters;
  • Assist in preparation of visits and meetings with relevant stakeholders as well as in organization of study visits by other IOM missions and their partners in Belgium;
  • Assist in drafting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private EU partner-institutions;
  • Assist in undertaking research, data collection and analysis on current migratory situation and future prospects and trends, relevant to IOM activities, in Belgium and Luxembourg, the EU and in third countries;
  • Assist the Project Coordinator in operational and administrative support of projects within the Luxembourgish Unit (mainly Assisted Voluntary Return; Foster Care Family; and Family Assessment of UMC’s);
  • Assist the Programme and Policy Officer in the development of a Country Office Strategy 2018-2023.
  • Provide occasional assistance to the different Country Office colleagues in case of high workload;
  • Any other duty within the incumbent’s capabilities as assigned by the Chief of Mission.

Required Qualifications and Experience:


  • University degree in Economic/ Political Sciences, Migration Studies, International Relations or Law from an accredited academic institution.


  • First working experience or internship within the national public sector/ NGOs related to migration or project management administrative support would be highly desirable;
  • Knowledge of the Belgian context and policies in the field of migration and development is an advantage;
  • Excellent writing and drafting skills is a requirement;
  • Strong organizational skills is a requirement;
  • Computer literacy, especially database tools;
  • Ability to timely understand the Organization’s structure and portfolios.


Fluency in English is required. Working knowledge of French and Dutch is highly desirable.

Required Competencies:

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level)


  • The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
  • This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.


Initial preference is given to candidates who:

  • are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies;
  • are sponsored by governmental/non-governmental institutions and/or academia to work on specific areas relevant to both IOM and the sponsor;

How to apply:

Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to by 30/09/2018 at the latest, referring to this advertisement.

To download Personal History Form please refer to:

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 12/07/2018 until 30/09/2018