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Vacancy Notice 2018-14 re-advertisement

Open to Internal and External Candidates

                 Position Title : EU Finance and Reporting Analyst
                  Duty Station : Regional Office Brussels, Belgium

Classification      

Type of Appointment

:

General Service Staff, Grade G5

Fixed Term, one year with possibility of extension

   Estimated Start Date : As soon as possible
               Closing Date   : 22 October 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 
 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

 

Context:

 

Under the overall guidance of the Senior Regional Resource Management Officer (SRRMO) and the direct supervision of the EU Financial Reporting and Programme Officer, the successful candidate will work in the EU Financial Liaison and Regional Resource Management Division to provide technical assistance to IOM missions worldwide in financial, budget and reporting of EC funded projects, with a particular focus on actions funded by the EU Trust Fund for Africa (EUTF). We are aiming at reinforcing the Division with two new staff members.

Core Functions / Responsibilities:

  • In close coordination with the EU Financial Reporting and Programme Support Officer, provide general guidance to IOM offices relevant to the EUTF funded projects on financial, budgeting and contractual matters to facilitate adherence with EU financial reporting requirements during both project development and project implementation.
  • Review project documents, budgets and financial reports for projects funded under the EUTF in strict coordination with the involved Country Offices, Regional Offices and IOM central services, as applicable.
  • Assist the EU Financial Reporting and Programme Support Officer in carrying out compliance checks of all budgets and financial reports to be submitted to the donor.
  • Assist with internal review of sample transactions, including data monitoring, costs verification and analyses and guide the missions to consistently apply EC’s and IOM’s financial and administrative rules and procedures.
  • Provide recommendations to enhance the quality of EU funded projects budget and financial reporting functions.  
  • Assist in monitoring the implementation of contractual obligations towards the EC regarding the EUTF funded projects and suggest appropriate steps to be taken, in coordination with relevant units, to ensure that regular and timely reporting is observed.
  • Monitor budget versus actual financial data in relation to EU funded projects and alert the supervisor on unusual trends observed for possible early corrective actions.
  • Regularly update and maintain EUTF funded project database with financial and contractual data for follow-up.
  • Contribute to the preparation of training materials relevant for financial and administrative staff in IOM missions involved in the financial management of the EUTF projects.
  • Undertake duty travels as and when required.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

  • High School degree/certificate in Finance, Accounting, Business Administration or a related field with 5 (five) years of relevant professional experience;

     OR

  • Completed Bachelor’s degree from an accredited academic institution, in Finance, Accounting, Business Administration or related fields with minimum 3 (three) years of relevant professional experience in the above-mentioned fields.

Experience

  • Minimum years of relevant proven working experience in business administration, accounting, financial reporting and budget tracking, as required by the level of education above;
  • Experience with EU funding instruments and contractual aspects, financial management and reporting is an asset;
  • Excellent written and oral communication skills in English, French is highly desirable.
  • High level of computer literacy, in particular in Excel and computerized accounting systems. Knowledge of SAP is an advantage;

Ability to review a variety of data, identify and adjust data discrepancies.

Languages

Fluency in English is required. Knowledge of French is highly desirable.

Required Competencies

Behavioural

  • Takes responsibility and manages constructive criticism;
  • Establishes and maintains effective working relationships with clients and stakeholders;
  • Promotes continuous learning and contributes to colleagues’ learning;
  • Writes and communicates clearly and effectively, adapting wording and style to the intended audience;
  • Actively seeks new ways of improving programmes or services and proactively develops new ways to resolve problems;
  • Plans work, anticipates risks, and sets goals within area of responsibility;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts;
  • Contributes to, and follows team objectives;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
  • Displays awareness of relevant technological solutions;
  • Works with internal and external stakeholders to meet resource needs of IOM.

Other

  • The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
  • This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, Personal History Form and Cover Letter to IOMBrusselsApplications@iom.int by 22 October 2018 midnight at the latest, referring to this advertisement. To download Personal History Form please refer to:

http://eea.iom.int/images/Download/IOM_Personal_History_Form.xls

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

 

 

Posting period:

until 22.10.2018

 

Questionnaire on Mandatory Requirements for Local Recruitment in Brussels, Belgium

VN 2018–14, EU Finance and Reporting Analyst, G5

Education

Do you have a:

  • High School degree/certificate in Finance, Accounting, Business Administration or a related field with 5 (five) years of relevant professional experience;

OR

  • Completed Bachelor’s degree from an accredited academic institution, in Finance, Accounting, Business Administration or related fields with minimum 3 (three) years of relevant professional experience in the above-mentioned fields.

                                                                                                                                                                                                                                                                                                                                                                yes  no

 
   

 

Language

Do you have:

  • Fluency in English?                                                                                                          yes  no
 
   

 

Professional Work Experience

Do you have:

  • Minimum years of relevant proven working experience in business administration, accounting, financial reporting and budget tracking, as required by the level of education above?

                                                                                                                                                yes  no

  • Relevant internship with IOM?                                                                                   yes  no
  • Do you currently work with IOM?                                                                              yes  no
 
   

 

Other (For non-EU citizens only)

Are you currently holding a valid residence and work permit

for Belgium?                                                                                                                                      yes  no

 
   

 

Date:                                     Name:                                                                  Signature:

 

Please note:

Failure to complete the questionnaire might result in the disqualification from the selection process.